How to Reach Out to a Recruiter via Email

Good things come to those who wait but great things come to those who go after what they want and this holds good when you are looking for career opportunities as well.

If you find a job posting that you might be a fit for, the rational thing to do is enquire and learn more about it and there are fewer ways better than directly asking the HR or the hiring manager about the role.

And in this blog post, we will look at how to draft an email inquiring about a job role, through tips, best practices and a sample email you can just copy, paste and modify. So let us get started.

Tips to Remember

• Research the recruiter and check if they are the right person to be reached out to for the role. Sometimes organizations might have the hiring manager as the POC, so try and reach out to the concerned person.
• When enquiring about a job role it is important for you to use a professional email address that preferably has just your name. File your older email addresses with too many numbers or unrelated words in the archives.
• Highlight your value so that the recruiter or hiring manager is incentivized to not miss out on your profile and at the very least is keen to learn more about how you can contribute to the team. 

Best Practices

• To establish your value and fit, show your skills and experience to be a decent alignment with the company’s both short and long-term goals.
• Introduce yourself as soon as you are done with the pleasantries. Recruiters get tons of people reaching out for inquiry, so it is important to establish value quickly. 
• Do not send out a dry email where you are just stating facts without expressing your interest as authentically as possible in a professional setup. Show that you care.
• Show appreciation for the recruiter or hiring manager’s time, this will create a good impression of you in their minds and people generally work with who they like.

Sample Email

Subject: Inquiry about [Role] at [Company]

Dear [Recipient’s Name],

Hope this email finds you well. Last week I found the role of [Designation] in [Company/Team Name] advertised on [Job Board’s Name] and I would like to learn more about the role. 

I am a [Designation] with [Number of Years Experience] of experience in [Domain]. The reason for my application is the near-perfect alignment of my skills and experience with the [Team/Organization Name]. 

I have attached my CV along with two references from my previous employers. So feel free to let me know if you would like me to provide any additional details. 

If you are interested in considering me for the role, please reach out to me on [Mobile Number] on working days between 9 AM and 7 PM to discuss further. 

Thank you for your time and consideration. I look forward to hearing from you. 

Regards,

[Your Name]

Conclusion

Reaching out to hiring managers and recruiters might feel like a tricky maneuver but now that you have learned how to do it through best practices and a real sample, you should be more confident in your abilities. 

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